Elevate Your Team with Multiply
Whether you are looking for solutions or need a team to aid your IT department, we’ve got a wide variety of services that can be tailored to your company needs. When you partner with Multiply Technology, you have a dedicated nimble team ready to improve any IT processes that may be stalling your company from greater growth.
IT Asset Tracking
Ensure accuracy in your asset inventory, streamline maintenance processes, and enhance security and compliance. Multiply Technology empowers you with real-time insights, enabling informed decision-making and efficient IT resource management. Elevate your organization’s efficiency with our cutting-edge IT Asset Tracking services.
We are here to help
The Benefits are Endless
MAINTAIN AN ACCURATE INVENTORY
Whether it is hardware, software, or peripherals, we will help you keep track of it all.
MONITOR AND QUICKLY SOLVE TECH ISSUES
We will monitor and troubleshoot problems to help reduce downtime and improve productivity.
MAINTAIN SECURITY AND REGULATORY COMPLIANCE
We will ensure all devices are properly configured and provide accurate records for compliance.
Learn how we can Multiply your team’s success.
IT Asset Tracking
Have you been researching IT asset management (ITAM) and come across the term IT asset tracking? If you’re wondering how asset tracking fits into an overall ITAM system, you’ve come to the right place. We’ll break it all down in this comprehensive guide. So, stick around for all the details.
What Is Asset Tracking in IT?
The backbone of every ITAM system is your inventory, with all the information about the IT assets your company owns. Part of your inventory is ensuring you know where your IT assets are at all times. That includes organizing stock rooms, assigning assets to specific team members, and reclaiming assets from employees after they leave the company.
When several processes are involved in asset tracking for IT, it can quickly get overwhelming for many IT asset managers or business leaders.
That’s why our team at Multiply partners with companies to help set up asset-tracking systems for all your hardware assets. We can help perform audits, implement real-time tracking software, and optimize physical storage to ensure an efficient and effective system.
What Is the IT Asset Tracking Process?
The IT asset tracking process can be broken down into a set of steps and phases that will optimize your entire ITAM efforts. Here’s what that process looks like:
- Inventory creation: Businesses initiate the process by creating a comprehensive inventory of all IT assets, including computers, laptops, and devices.
- Asset tagging: Each item is tagged with a unique identifier, facilitating easy identification and tracking throughout its lifecycle.
- Data input: Relevant details such as purchase date, location, and assigned user are input into a centralized database or system.
- Real-time monitoring: Continuous monitoring ensures real-time updates on the status, location, and usage of each asset, enhancing visibility.
- Audit and verification: Periodic audits verify the accuracy of records, correcting discrepancies and ensuring data integrity.
IT Asset Tracking Examples
To give you a better idea about how an asset tracking system can help, here are a couple of examples.
Example #1
Alex is the IT asset manager at a global corporation. The company has hundreds of locations around the world, with many remote employees using company laptops and other tech equipment to do their jobs. With so much technology in the mix and tons of data associated with each device, Alex is having trouble organizing everything to provide effective results on the job.
Some of his main struggles include:
- Not knowing where company devices are at all times.
- Having trouble coordinating cybersecurity initiatives.
- Trouble reclaiming assets after employees leave the company.
With all these ongoing issues, Alex decided to speak to company decision-makers about partnering with Multiply to help with the process.
When Multiply got on board, their IT consultants and senior service technicians were able to provide a well-rounded asset tracking system that could help. That included:
- Clear and user-friendly audits: Multiply made sure Alex could see all physical and digital assets in organized tracking systems.
- Real-time info: Multiply’s software and tracking systems provided real-time updates as assets were updated, maintained, distributed, or maintained.
- Fixing mistakes and getting rid of junk: Multiply helped Alex clean up old records while ensuring all old assets that needed to be reclaimed, re-distributed, or appropriately recycled were managed correctly.
- Cybersecurity boost: With all records organized and updated in real-time, cybersecurity became much easier to manage.
Multiply turned Alex’s tech chaos into a well-organized, secure system that made everyone’s life at the company much easier.
Example #2
Sarah is in charge of IT assets at a scientific research facility. With their in-depth research processes, the company is struggling to keep track of all the IT hardware at the facility that is necessary to hold research data and provide quick results.
Some of the main challenges they are facing include:
- Struggling to monitor the usage and condition of specialized research tools.
- Needed a way to ensure the equipment’s proper maintenance and timely replacement.
- Existing tracking methods were inadequate for these unique assets.
Sarah then leads an initiative to improve tracking and usage of all the assets the company owns. The solutions entailed:
- Customized tracking: A tailored tracking system was implemented for the scientific research facility’s specialized equipment, monitoring usage and health.
- Predictive maintenance: Utilizing real-time data, the facility enabled proactive maintenance, reducing downtime and extending the lifespan of critical assets.
- Lifecycle insights: Sarah gained detailed insights into the entire lifespan of each specialized tool, aiding in strategic planning.
With the new IT asset tracking systems in place, the research facility is able to operate more efficiently while minimizing any worries of disorganization and equipment malfunctioning.
What Is Asset Tracking Tags in Networking?
Asset tagging is the process of labeling specific assets in your system.
With hardware assets, this is usually done by assigning custom asset tracking tags in a barcode system. The best asset tracking tags in hardware are ones that can be easily scanned and recorded to keep inventories organized and up to date.
Which Tool Is Used for IT Asset Management?
There are several IT asset management tools that can be useful for organizations. Here’s a quick IT asset management tools list to give you an overview of what’s needed for hardware asset management.
- Inventory management software: Tracks and organizes a comprehensive list of hardware assets.
- Asset discovery tools: Identifies and maps hardware devices connected to a network.
- Barcode scanning software: Facilitates easy tagging and tracking of hardware assets using barcodes.
- Configuration management tools: Manages changes to hardware configurations and settings.
- Remote monitoring and management (RMM) software: Enables real-time monitoring and remote access to hardware devices.
- Mobile device management (MDM) software: Controls and secures mobile hardware devices within the organization.
- Documentation and policy management tools: Manages documentation related to hardware asset inventory policies and procedures.
If you’re feeling overwhelmed by all the tools on this list, our team at Multiply can help you find the right tracking solutions for your needs. Not every company needs every tool listed here or may require specific solutions based on their operations. Our experienced team will ensure we deploy the right solutions for you while making everything seamless and easy to manage.
What Does Asset Tracking Software Do?
As mentioned, IT asset tracking software is meant to organize all the information about the IT assets you own. The most common details it’ll track are:
- Hardware assets in operations
- Configuration details
- User assignments
- Purchase information
- Maintenance records
- Location tracking
- Barcode or RFID tagging
- Lifecycle management
- Security information
- Compliance data
- Usage and performance metrics
- Documentation and policies
- Audit trails
- Data backup and recovery information
- User access management
Since this is a lot of information to stay on top of, it’s important that you choose software that makes it all easy to understand. That’s why our team at Multiply aims to provide accessible solutions for all your needs.
Which Technology Is Best for Asset Tracking?
The best technology for asset tracking is our full asset journey platform at Multiply. It acts as a centralized IT asset management system that provides all the data you need in a visual and organized way for easy comprehension. This system is especially impactful for larger companies that need to manage assets at scale across many locations.
Our asset journey platform will provide:
- A display that helps visualize your inventory
- The ability to consolidate IT request intakes
- Management for device assignments
- A streamlined onboarding and offboarding process
- And more
All these aspects will help empower your team as they take part in daily tasks and responsibilities.
What Should IT Asset Management Track?
IT asset management needs to track many details about the computer equipment you own. That can include asset lifecycle stages, costs, maintenance records, and asset assignments. Let’s take a look at an example for more details.
What Is an IT Asset Inventory Checklist Example?
Here’s a short example of an IT asset inventory checklist with some of the primary information you’d want to have in your inventory for different types of equipment.
- Computers/laptops:
- Device details (name/model)
- Serial number
- Assigned user
- Purchase date
- Servers:
- IP address
- Location
- Maintenance history
- Networking equipment:
- MAC address
- Installation date
- Firmware version
- Printers/scanners:
- Serial number
- Location
- Toner/Ink levels
- Mobile devices:
- Device details (model)
- IMEI/Serial number
- Assigned user
- Mobile device management status
- Accessories/peripherals:
- Peripheral details
- Serial numbers
- Assigned user
- Condition status
At first glance, you’re probably thinking about how much information is needed within an ITAM system and not sure how you’ll be able to execute it. However, it’s worth it and will save you a lot of money and time in the long run when you implement it correctly. Our team at Multiply can partner with you each step of the way to make it easy.
How Multiply Can Help!
Multiply is a team of IT consultants and senior service technicians. We partner with companies to take the stress and hassle out of IT asset and data management. Our team of experienced professionals can help you conduct audits, set up asset tracking systems, bridge communications between teams, facilitate asset recovery, and more.
To learn more about how we can help, contact us today!
