What Is an IT Asset Tracking System?

What Is an Asset Tracking System?

An IT asset tracking system is the method you deploy to track assets as they are used and move throughout your company’s operations. 

It’s essential to have detailed records about every piece of technology you own to ensure compliance in case you are ever audited and to organize daily processes in case equipment malfunctions or to implement crucial cybersecurity measures. 

Let’s take a deeper dive into how that system works. 

How Does Asset Tracking System Work?

While establishing an asset tracking system, there are several steps in that process. Here’s a brief overview of those different layers. 

• Asset discovery: Before a tracking system can be created, you need to discover and record the assets you own in your business. Our team at Multiply can help deploy asset discovery tools that make this process much easier. 
• Inventory creation: As assets are being discovered, they must be put in an organized inventory to ensure the information about them is easily accessible. Our asset journey platform at Multiply is a great solution for that since it provides a visual and easily understandable overview of all the technology in your operations. 
• Continuous updates and audits: After the inventory is established, you’ll need to continuously update your inventory with equipment locations, assigned users, and any changes. Regular audits will ensure all the data stays compliant and accurate. 

Within this process, there are also several ways that asset locations and movement may be tracked. That can include using barcode tags, GPS tracking, or radio frequency identification (RFID). The most common asset tracking device in IT is barcode tags for hardware assets combined with streamlined software like our asset journey platform at Multiply. 

What Is an IT Asset Inventory Checklist?

As you’re setting up your inventory, you’ll notice that there are several types of hardware assets and information that must be accounted for, which is where an inventory checklist can come into play. 

An IT inventory checklist helps you keep track of important discovery steps and information you need, like serial numbers, locations, and uses of equipment. When you partner with our team at Multiply, we’ll help you deploy an effective checklist along with the right applications and software for your needs. 

What Is Asset Tracking Application?

An asset-tracking application is the software you would use to keep track of all the equipment you own. Asset tracking applications can keep track of assigned users, departments, equipment uses, maintenance schedules, and updates. It specifically puts a big emphasis on asset locations so you always know where every piece of equipment is being used. 

Which Technology Is Best for Asset Tracking?

The best technology for asset tracking will be a real-time asset tracking system, like what we offer at Multiply through our asset journey platform. Our software ensures records stay up to date and makes the data easily accessible by creating a visual overview of your inventory. 

Whether you’re trying to find equipment while onboarding new employees, perform routine maintenance, or upgrade equipment, it can feel like a hassle trying to locate it within operations. Our real-time remediation and auditing tools will ensure all your records stay updated and streamlined for accessibility. 

On top of that, our systems and technology make it much easier to make crucial, data-driven decisions within your operations. Whether you’re looking to expand your company or refine your processes, you’ll have all the information you need to know at a moment’s notice. 

Plus, we don’t just provide you with software – we partner with companies and get in on the ground floor, helping you perform all the necessary steps involved in audits, remediation, and setting up policies and procedures that will ensure success.